Sample Confirmation Letter for U.S. Visa Appointment

Planning a trip to the United States? Ensure a smooth visa application process by securing your official U.S. visa appointment confirmation letter. This essential document verifies your interview date, location, and application details, streamlining your journey towards visa approval. No need to wait for emails – simply download and print your personalized confirmation after scheduling your interview through the U.S. Department of State's website. Remember, having this letter on hand at your interview is crucial, so don't miss out on this vital step! If you will travel to the U.S. and want to experience our hassle-free U.S. B1/B2 visa application service, click the button below.

get professional US b1/b2 visa help!

As seen on

Although there is no specific format for a “Sample Confirmation Letter for U.S. Visa Appointment,” this term may refer to two different things.

1. Official Appointment Confirmation Email

This is the automated email you receive from the U.S. Embassy or Consulate after scheduling your interview appointment through the Consular Electronic Application Center (CEAC). It serves as your official document for interview details and typically includes the following:

  • Your details: Name, passport number, date of birth.
  • Appointment details: Date, time, location of your interview.
  • Application reference number: A unique identifier for your application.
  • Document checklist: List of documents you need to bring to the interview.
  • Contact information: Embassy/Consulate contact details for any inquiries.

2. Template for a Self-Written Confirmation Letter

Some individuals might choose to write a letter confirming their upcoming visa appointment with the U.S. Embassy or Consulate. This letter is not an official requirement, but it can be helpful for personal organization or communicating with someone else (e.g., employer) about your appointment.

A self-written confirmation letter would typically include:

  • Your information: Name, address, and contact details.
  • Date and recipient: Date you write the letter and address it to the Embassy/Consulate.
  • Subject line: Confirmation of Visa Appointment – [Your Name] – [Date and Time].
  • Body: Briefly state your confirmation of the upcoming visa appointment for a [Visa Type] visa on [Date] at [Time], mentioning the contact information provided in the official confirmation email.
  • Additional information (optional): Any specific questions or clarifications about the appointment or documents.
  • Closing: A polite closing like “Sincerely” or “Best regards,” followed by your signature.

A U.S. visa appointment is necessary to obtain a visa to enter the United States. To schedule a U.S. visa appointment, you must first complete the online visa application form (DS-160) and pay the application fee. Once you have done this, you can schedule an appointment online or by phone.

On the day of your appointment, you will need to bring the following:

  • Your valid passport.
  • A printed copy of your DS-160 confirmation page.
  • A copy of your visa application fee receipt.
  • Any supporting documents required for your visa type.

Embarking on a journey to the United States is an exciting prospect, and navigating the complexities of the B1/B2 visa application process doesn’t have to be daunting. At Visas for Future, we understand the significance of your travel aspirations, and our specialized US B1/B2 Visa application process service is tailored to ensure a seamless and stress-free experience. Let us be your trusted guide through the application procedure, from documentation review to timely submission. Start your U.S. journey smoothly with our visa application service.

What We’re Offering?

We offer a United States B1/B2 Visa processing service. Our processing service will deliver your US B1/B2 Visa to your mailbox within 30 days. We charge $215.81 for our US B1/B2 Visa processing service.

  • A non-immigrant visa allows people to travel to the United States temporarily for business (B-1) or pleasure or medical treatment (B-2) purposes.1
  • The Visa validity and number of entries depend on your nationality.

Why choose us

Our visa forms are easy and simple.
We validate your application.
We answer your questions.
We plant a tree!

Sample of Confirmation Letter for US Visa Appointment

A US visa appointment confirmation letter typically includes essential details like the applicant’s name, passport information, the date and time of the appointment, the location (embassy or consulate), and specific instructions regarding the appointment.

Information Typically Included in a Confirmation Letter

A confirmation letter for a visa application generally includes essential information to confirm the details of the application and any scheduled appointments. The exact content may vary based on the embassy or consulate’s requirements, but here are typical elements included in such a letter:

  1. Personal Information
    • Full name of the visa applicant.
  2. Contact Details
    • Applicant’s address, email address, and phone number.
  3. Appointment Details
    • Date and time of the scheduled visa appointment.
    • Appointment confirmation number, if applicable.
  4. Purpose of the Visit
    • Briefly state the purpose of the visit (e.g., tourism, business, family visit).
  5. Documents Submission
    • Mention if any specific documents are required to be submitted during the appointment.
    • Indicate whether the applicant has prepared and will bring all necessary documentation.
  6. Confirmation of Attendance
    • A statement confirming that the applicant will attend the scheduled appointment.
    • Mention any flexibility in the schedule if needed.
  7. Appreciation
    • Express gratitude for the opportunity to apply for the visa and the consulate or embassy’s assistance.
  8. Compliance Assurance
    • A statement indicating the applicant’s understanding of and commitment to comply with all visa regulations and requirements.
  9. Additional Instructions
    • Any additional instructions the embassy or consulate provides, such as specific procedures to follow or forms to bring.
  10. Closing
    • A polite closing statement expressing appreciation and readiness for the appointment.

Parts and Format of Confirmation Letter for U.S. Visa Appointment

A confirmation letter for your US visa appointment should generally follow these parts and format guidelines:

1. Your Information

  • Full Name
  • Address
  • Contact Information: Phone number and email address.

2. Date and Recipient

  • Date: The date you write the letter.
  • Recipient: Address the letter to the specific U.S. Embassy or Consulate where your appointment is scheduled. Include their full address.

3. Subject Line

  • Clearly state the purpose of the letter: “Confirmation of Visa Appointment – [Your Name] – [Appointment Date and Time]”.

4. Body

  • Confirmation: Start by mentioning you are writing to confirm your upcoming visa appointment for a [Visa Type] visa on [Appointment Date] at [Appointment Time]. Include the reference number (if available) from your initial visa application or appointment confirmation email.
  • Personal Details: Briefly reiterate your passport number, date of birth, and nationality.
  • Document Checklist: Summarize the documents you will bring to the appointment as per the official requirements. You can reference the checklist provided in the original appointment confirmation email.
  • Additional Information: Mention any specific inquiries or clarifications you might have about the appointment or documentation.
  • Thank You: Express your gratitude for the opportunity to apply and your preparedness to comply with the process.

5. Closing

  • Respectfully sign off: Use a formal closing like “Sincerely” or “Best regards,” followed by your signature.

6. Formatting

  • Use a professional font and style (e.g., Times New Roman, Arial).
  • Maintain clear and concise writing.
  • Proofread carefully for any errors before submitting.

Frequently Asked Questions

What is the confirmation page for a U.S. visa?

The U.S. visa confirmation page isn’t a document sent by email, but rather one you print yourself after scheduling your interview online. It serves as your official proof of appointment, listing the date, time, and location of your interview at the specific embassy or consulate, along with an application ID for reference. Bringing this printed confirmation is crucial for your interview, as it helps verify your application and streamlines the process. Remember, it’s not an automatic email, so print it after booking your interview through the State Department website to avoid any hassle on the day!

How do I get an appointment confirmation letter for a US visa?

Your US visa appointment confirmation letter isn’t sent automatically. Instead, print it yourself after scheduling your interview online through the US Department of State website or its partner sites. Look for the “Print” button on the confirmation screen after booking your slot. This letter verifies your interview details and is crucial to bring, so save a digital copy too!

  1. Visitor Visa. (2023, December 1). Travel.state.gov. Retrieved January 24, 2023,<https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visitor.html> []

Ask a question

If you still have a question about this topic after reading the article, let us know and we'll update the article. Include your email if you want us to reply to you.

Please enable JavaScript in your browser to complete this form.
Apple Gajes
Written by

Apple is a skilled content writer of Visas For Future who had a bachelor's degree in Education. She does well at producing high-quality visa articles and continuously upgrading her skills by actively engaging herself to various courses and training opportunities. She also contributes to travel forms and visa fulfillment in Turkey and India. Committed to writing exceptional visa articles, she performs real visa orders and provides customer support quarterly to stay abreast of the visa processing process.

Glen Vidania
Managed by Glen Vidania

Glen Vidania is the Content Manager at Visas for Future, a company that offers online visa services for eco-friendly travelers. He is a certified Content Marketer and an experienced academic writer. He writes and promotes content that is informative, engaging, and relevant to the readers. He had work experience and gained skills in writing articles, data entry, SEO email marketing, and guest posting. He is also an expert in applying for visas for Turkey and India.

Glen Vidania
Published by Visas for Future

Visas for Future strives to help you virtually, so that your research is complete in one visit. Our articles are informative, complete and to-the-point. We write in an accessible way, so that non-native English speakers will understand. Our website is accessible for the visually impaired. We have full oversight of our articles and are unbiased in writing. Check our editorial guidelines.

Send fan mail

We love to hear from you! If our article helped you in anyway, let us know and we'll share it with the team on our Friday meetings.

Please enable JavaScript in your browser to complete this form.

Cite this article

MLA Style

Gajes, Apple. "Sample Confirmation Letter for U.S. Visa Appointment." Visas For Future, https://www.visasforfuture.com/us-visa-appointment-confirmation-letter/. Accessed on 19 October 2023.

Chicago Style

Gajes, Apple. "Sample Confirmation Letter for U.S. Visa Appointment." Visas For Future. October 19, 2023. https://www.visasforfuture.com/us-visa-appointment-confirmation-letter/.

Published: 19 Oct 2023 16:16 UTC

Last modified: 23 Mar 2024 19:29 UTC

Reading time: 7 minutes

Check our editorial guidelines

How useful was this post?

Click on a star to rate it!

Average rating 4 / 5. Vote count: 1

No votes so far! Be the first to rate this post.