Invitation Letter Sample for Kenya Visa

A Kenya visa invitation letter is a letter written by a person inviting a foreigner to visit them in Kenya. The letter serves as proof of the purpose and duration of the visit and the relationship between the inviter and the invitee. The letter also shows that the inviter will provide accommodation and financial support for the invitee during their stay in Kenya. This article provides a sample letter you can use as a pattern for your Kenya visa invitation letter. If you plan to invite someone to visit Kenya, Visas for Future offers a hassle-free way to process their invitation letter; click the button to order an invitation letter.

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Planning a trip to Kenya comes with a detailed visa application, a big part of which is the Invitation Letter. This document can make a difference in getting your visa approved. Crafting a good Invitation Letter is vital if you invite friends, family, or coworkers to join you in Kenya.

This article will provide a simple and detailed example of an Invitation Letter tailored for Kenya Visa applications. We’ll cover the important parts, share essential tips, and give you practical advice to ensure your invitation meets all the requirements. Let’s dive in together and help you understand how to make your Kenyan adventure a reality.

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Sample Kenya Visa Invitation Letter

To whom it may concern,

I am writing to invite [Applicant’s Name] to visit Kenya from [Start Date] to [End Date]. I am a Kenyan citizen and resident, and my address is [Host’s Address].

[Applicant’s Name] is my [Relationship to Applicant], and we have known each other for [Number] years. They are visiting Kenya for [Purpose of Visit].

I will be responsible for [Applicant’s Name]’s accommodation and expenses during their stay. I have attached a copy of my passport and utility bill as proof of my identity and residency.

Thank you for your time and consideration.


[Host’s Name]


Contact Information:


Additional Notes:

  • This is a sample letter; you may need to modify it based on your circumstances.
  • Be sure to include all required information, such as the applicant’s name, address, and relationship to you.
  • Provide details about your employment and income to demonstrate your ability to support the applicant’s visit.
  • Attach any relevant documents, such as your recent payslip.
  • Keep a copy of the letter for your records.

What is a Visa Invitation Letter?

A letter of invitation serves as evidence of your travel intentions and is a mandatory requirement for a Kenyan visa. This document aids authorities in confirming the authenticity of your purpose for entering the country. The good news is that obtaining a letter of invitation is a straightforward process.

A Kenya Visa Invitation Letter is a document written by a host or inviting party in Kenya, inviting an individual from another country to visit. This letter is typically required as part of the visa application process for those seeking to travel to Kenya. The invitation letter serves as a supporting document to provide additional information about the purpose and details of the visit.

When is a Kenya visa invitation needed?

A Kenya visa invitation is typically needed when an individual from another country intends to visit Kenya and requires a visa for entry. The invitation is a supporting document that helps establish the purpose and legitimacy of the visit. Here are common scenarios when a Kenya visa invitation is needed:

  1. Tourism: When visiting friends or family in Kenya.
  2. Business: When attending business meetings, conferences, or seminars in Kenya.
  3. Conferences or Workshops: When participating in conferences, workshops, or other professional events.
  4. Family Events: For attending family events such as weddings, funerals, or other significant occasions.
  5. Collaborative Projects: When collaborating on research projects or academic pursuits.
  6. Official Visits: For official visits on behalf of an organization or government.

Who Must Send the Kenya Visa Invitation Letter?

This depends on your main purpose of travel.

  • The employer or sponsoring company if you’re traveling for business purposes.
  • Your host family if you’re traveling to visit family.
  • The university or school if you travel to Kenya for a school trip.

Types of Invitation Letters for Kenya

Different kinds of Kenya Visas need specific requirements in an invitation letter.

Invitation Letter For Business Visa

The business invitation letter should be issued by the employer or sponsoring company in Kenya, where the visa applicant will work during their stay. The letter should indicate the reason for the invite, such as a meeting or other company event, and the individual’s position.

The invitation should be printed on company letterhead and contain the following information to be considered valid:

  • Company name
  • Contact telephone number
  • Full company address

Invitation Letter For Family Visit Visa

Given that foreign citizens staying with family or friends don’t need to book accommodation, it’s impossible to provide a hotel booking as evidence of travel. So, instead of submitting proof of a hotel booking, you submit an invitation letter from the host family. The invitation letter should have the following information:

  • Full name, residential address, and contact information (telephone number)
  • Their relationship with the invitee (family/relative is not specific enough)
  • Arrival and departure dates

Invitation Letter For Educational Trips

The third group of people who need to submit an invitation letter to get an eVisa for Kenya is students traveling for educational activities in the African nation.

The letter should be from the school or university. You should ask the school or other educational institution to provide them with the letter.

Requirements To Meet for the Kenya Visa Invitation Letter

Invitation Letter Requirements For Business Visa

  • The invitation letter must be sent by the employer or sponsoring company where you’ll be engaged during your stay. Additionally, the company needs to be situated in Kenya.
  • The invitation Letter should discuss the purpose of the invitation to Kenya, whether it’s for a meeting or attendance at another company event.
  • The letter must also mention your position or role within the company.

Invitation Letter Requirements For Family Visit Visa

In the invitation letter, the respective relative or acquaintance has to provide the following details:

  • Full Name of the host.
  • Contact Information of Family host (includes residential address and telephone number).
  • Family Host’s relationship with you (be specific with the relationship).
  • Date of arrival and departure in Kenya.

Invitation Letter Requirements For Educational Trips

The letter for educational trips needs to explain the purpose of the travel and should also include the following information:

  • Contact details of the Institute. (Telephone Number, Email address)
  • Complete address of the Institute.

Important Parts of an Invitation Letter

The important parts of an invitation letter may vary based on the specific purpose of the invitation and the requirements of the relevant authorities. However, in a general context, the key components typically include:

  1. Header: The sender’s name, address, and contact details. The date of writing the invitation letter.
  2. Salutation: Formal greeting to the recipient (e.g., Dear [Recipient’s Name]).
  3. Introduction: A brief introduction stating the purpose of the letter and the relationship between the sender and the recipient.
  4. Body:
    • Detailed information about the event or reason for the invitation.
    • Date, time, and location of the event.
    • Any relevant details about the itinerary or schedule.
  5. Reason for Invitation:
    • Clear explanation of why the recipient is being invited.
    • Specific details about the purpose of the visit.
  6. Details of the Host:
    • Information about the person or organization extending the invitation.
    • Contact details and address.
  7. Confirmation of Support:
    • Assurance of support, if applicable (financial or otherwise).
    • Mention any arrangements made for the recipient’s stay.
  8. Closing:
    • Expressing eagerness to welcome the recipient.
    • Closing salutation (e.g., Sincerely, Best Regards).
  9. Signature:
    • Handwritten or electronic signature of the person extending the invitation.
  10. Enclosures:
    • List of any additional documents or supporting materials enclosed with the invitation letter.

Submission of the Invitation Letter

Given that an invitation letter is part of the Kenya visa requirements, you can submit your invitation along with your visa application form. In addition, since you can apply for Kenya Evisa, you can submit your invitation letter and visa application online.

The document should be uploaded in either PDF or JPG format. There are no size restrictions, but it is advised that the archive is no larger than 450kb.

Mistakes to Avoid when Writing an Invitation Letter

When writing an invitation letter, it’s crucial to avoid common mistakes that could affect the effectiveness of the letter or the success of the visa application. Here are some mistakes to avoid:

  • Incomplete Information: Failing to provide essential details such as the purpose of the visit, event details, and the relationship between the host and the guest.
  • Inaccuracy: Providing incorrect dates, names, or other important information can lead to confusion and may result in the rejection of the visa application.
  • Lack of Specifics: Being too vague about the purpose of the visit or the activities planned during the stay can raise concerns.
  • Informality in Tone: Using an overly casual or informal tone in a formal invitation letter can diminish its professionalism.
  • Neglecting Official Formatting: Not adhering to proper business letter formatting and etiquette may create a negative impression.
  • Failure to Address Visa Requirements: Neglecting to include specific information required by the immigration authorities for visa processing.
  • Exaggeration or Misrepresentation: Making exaggerated claims or misrepresenting facts can lead to credibility issues.
  • Ignoring Language Requirements: If the invitation is for a visa application, it should be in the language specified by the immigration authorities.
  • Omitting Contact Information: Failing to provide accurate contact details for both the host and the guest can impede communication.
  • Neglecting to Sign the Letter: Forgetting to include a signature, whether handwritten or electronic, can make the letter appear less official.
  • Overlooking Enclosures: If additional documents are required, neglecting to include them with the invitation letter can cause delays in the application process.

Always carefully review the requirements and guidelines provided by the relevant authorities and ensure that the invitation letter addresses them accurately and professionally.

Frequently Asked Questions

How do I get a visa invitation letter?

Getting a visa invitation letter typically involves communicating with the person or organization inviting you to the destination country. Here are general steps to obtain a visa invitation letter:
1. Identify the Inviting Party
2. Request an Invitation
3. Provide Necessary Information
4. Ensure Correct Details
5. Language and Format
6. Include Relevant Details
7. Obtain a Signed Copy

Is an invitation letter required for a Kenya tourist visa?

No, an invitation letter is not required for a Kenya tourist visa. However, it can be helpful in certain situations to strengthen your application.

Can an invitation letter be sent via email?

Yes, an invitation letter can be sent via email. In today’s digital age, email is a widely accepted and convenient method for sending and receiving documents, including invitation letters.

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James Abel Diego
Written by

James Abel Diego is a content writer at Visas for Future who is an expert in travel and visa policies for Turkey, India, Colombia and Egypt. He is an Education graduate who is inclined with passion in writing informative content. He has been in several training sessions making him more of value in content and fulfilling customer orders efficiently. James maintains his understanding of visa processing by executing real visa orders once per quarter.

Glen Vidania
Managed by Glen Vidania

Glen Vidania is the Content Manager at Visas for Future, a company that offers online visa services for eco-friendly travelers. He is a certified Content Marketer and an experienced academic writer. He writes and promotes content that is informative, engaging, and relevant to the readers. He had work experience and gained skills in writing articles, data entry, SEO email marketing, and guest posting. He is also an expert in applying for visas for Turkey and India.

Glen Vidania
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Cite this article

MLA Style

Diego, James Abel. "Invitation Letter Sample for Kenya Visa." Visas For Future, https://www.visasforfuture.com/kenya-visa-invitation-letter-sample/. Accessed on 6 October 2023.

Chicago Style

Diego, James Abel. "Invitation Letter Sample for Kenya Visa." Visas For Future. October 6, 2023. https://www.visasforfuture.com/kenya-visa-invitation-letter-sample/.

Published: 6 Oct 2023 14:23 UTC

Last modified: 2 Feb 2024 3:33 UTC

Reading time: 10 minutes

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