A sample invitation for an Indian Business Visa refers to a template letter composed by an Indian company or individual inviting a foreign national to visit India for business-related reasons.1
This template contains essential details necessary for the Indian embassy or consulate to facilitate the visa application, encompassing the applicant’s complete name, job designation, company affiliation, and the purpose of the visit. Additionally, the template assures the Indian embassy or consulate that the company will bear all expenses incurred by the applicant during their stay in India.
Companies can use this template to create their personalized invitation letters by filling in the following information:2
- Applicant Information
- Purpose of Visit
- Length of Stay
- Applicant’s Contact Information in India
- Sponsor Information
- Sponsor’s Relationship to Applicant
- Sponsor’s Financial Support
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What is an India Business visa invitation letter?
India Business Visa Invitation Letter gives the Indian embassy or consulate important information about why the person is visiting, their connection to the company they’re visiting, and the money-related details of their trip. The invitation letter is a crucial part of the visa application process and can significantly impact the visa officer’s decision.
This visa category enables applicants to enter India for various business activities, including establishing or exploring business ventures, engaging in the purchase or sale of industrial products, attending meetings or conferences, and conducting trade or commerce.3 Also, it shows that the person has a good reason to go back to their home country after staying in India.
Important Parts of a Business Visa Invitation Letters
Essential information for your India visa invitation letter:4
Applicant Information
- Full name
- Passport number
- Nationality
Purpose of Visit
- Reason for visiting India
- Specific activities or plans during the visit
Length of Stay
- Exact dates of arrival and departure
Applicant’s Contact Information in India
- Phone number
- Email address
- Temporary residence address
Sponsor Information
- Full name
- Address
- Contact information (phone number, email address)
Sponsor’s Relationship to Applicant
- Family member, friend, business associate, or other relevant relationship.
Sponsor’s Financial Support
- Confirmation of financial support for the applicant’s stay.
- Proof of financial means (if an applicant is bearing expenses).
Business Visa Invitation Letter Template
Use Company Letterhead
- Write the letter on your company’s official paper, which should have the company’s name, logo, address, and contact info.
Date
- Clearly mention the date when you wrote the letter.
Recipient
- Send the letter to the Indian embassy or consulate.
Introduction
- Clearly explain that you’re inviting a foreign guest for business activities in India.
Company Details
- Share important info about your company
- Company name
- Company registration number (if applicable)
- Company address
- Contact details (phone number, email)
- Company website (if applicable)
- Guest’s Info
- Give detailed info about your guest
- Full name
- Date of birth
- Passport number and expiry date
- Nationality
- Job title
- Current address
- Contact details (phone number, email)
Purpose of Visit
- Clearly say why your guest is coming to India for business, including meetings and people they will meet.
Stay Duration
- Specify the dates your guest plans to stay in India.
Financial Details
- Explain how you’ll cover their expenses, like travel, accommodation, and meals.
Contact Person
- Give the name, position, and contact details of someone in your company for more information.
Signature and Stamp
- Sign the letter and stamp it with your company’s official seal.
Business Visa Invitation Letter Sample
Here is a sample of a business visa invitation letter.5
Who Should provide the business visa invitation Letter?
The business visa invitation letter is usually issued by the inviting party or organization in the destination country for business-related reasons. This letter acts as an official document, verifying the invitation and offering information about why the person is visiting, their connection to the company they’re visiting, and the money-related details of their trip.4
Where to submit the India Business visa invitation letter?
You can submit your India Business visa invitation letter to the Indian embassy or consulate located in your country. The Indian embassy or consulate serves as the official representative office of India and is, tasked with the responsibility of overseeing visa applications and handling related matters.
How do I get a business visa for India?
- Visit Visas for Future website.
- Click ‘Get India eBusiness Visa Now’.
- Fill out the order with your name, email, and phone number.
- Pay the application fee.
- Fill out our intake form with your travel and passport information.
- Upload passport bio page.
- Review your information and submit it.
Our India eBusiness Visa processing service will give you your India eBusiness Visa in your mailbox within 4 days.
Frequently Asked Questions
Do I need an invitation letter for a business visa to India?
Yes, an invitation letter is usually required for a business visa application to India.6
- India Visa. (2014). Indian Business Visa, Online Business Visa for India, Indiavisa.co.uk, Retrieved January 11, 2024, https://www.indiavisa.co.uk/ind-visa-business.php> [↩]
- Canada. CA. (2023). Letter of Invitation for visitors to Canada, Canada. ca, Retrieved January 11, 2024, <https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/business/bring-business-guests/letter-invitation.html> [↩]
- Mha.gov. (n.d). Relating to work related visa issued by India, Retrieved January 11, 2024, <https://www.mha.gov.in/sites/default/files/work_visa_faq.pdf> [↩]
- Canada. CA. (2023). Letter of Invitation for visitors to Canada, Canada. ca, Retrieved January 11, 2024, <https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/business/bring-business-guests/letter-invitation.html> [↩] [↩]
- Embassy Service. (n.d). India invitation letter. embassyservice.be, Retrieved January 11, 2024, <india_visa_letter.pdf (embassyservice.be> [↩]
- India Visa. (2014). Indian Business Visa, Online Business Visa for India, Indiavisa.co.uk, Retrieved January 11, 2024, https://www.indiavisa.co.uk/ind-visa-business.php> [↩]
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Written by
Apple Gajes 
Apple is a skilled content writer of Visas For Future who had a bachelor's degree in Education. She does well at producing high-quality visa articles and continuously upgrading her skills by actively engaging herself to various courses and training opportunities. She also contributes to travel forms and visa fulfillment in Turkey and India. Committed to writing exceptional visa articles, she performs real visa orders and provides customer support quarterly to stay abreast of the visa processing process.
Managed by Glen Vidania
Glen Vidania is the Content Manager at Visas for Future, a company that offers online visa services for eco-friendly travelers. He is a certified Content Marketer and an experienced academic writer. He writes and promotes content that is informative, engaging, and relevant to the readers. He had work experience and gained skills in writing articles, data entry, SEO email marketing, and guest posting. He is also an expert in applying for visas for Turkey and India.
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MLA Style
Gajes, Apple. "Sample business visa invitation letter for India." Visas For Future, https://www.visasforfuture.com/india-business-visa-invitation-letter-template/. Accessed on 1 October 2023.
Chicago Style
Gajes, Apple. "Sample business visa invitation letter for India." Visas For Future. October 1, 2023. https://www.visasforfuture.com/india-business-visa-invitation-letter-template/.